Privacy Policy

Effective Date: 01/08/2025

This Privacy Policy explains how ISOT – International Student Organization in Turin (“we”, “our”, or “us”) collects, uses, stores, and protects your personal data when you interact with our website, services, or community programs.

By using our website or services, you agree to the terms of this Privacy Policy.

1. What Information We Collect

Identification Data: Full name, email address, nationality, university, field of study.
Contact Data: Phone number, social media handles (if provided).
Usage Data: IP address, browser type, device type, pages visited, time spent on pages.
Communication Data: Messages you send to us via forms or email.
Event Participation Data: Information about events you register for or attend.

2. How We Collect Your Information

When you fill out forms on our website (e.g., contact, join us, volunteer).
When you register for or attend an event.
When you interact with us on social media or email.
Through cookies and analytics tools (e.g., Google Analytics) on our website.

3. Why We Collect Your Data

To respond to your inquiries or messages.
To process your membership or event registration.
To communicate upcoming events, activities, or important updates.
To analyze usage and improve our website and services.
To ensure the safety, inclusiveness, and functionality of our community programs.

4. Legal Basis for Processing

We process your data under one or more of the following legal bases:

Consent – when you voluntarily provide data through our forms.
Legitimate interest – to operate and improve our programs.
Legal obligation – when required to retain data by law.

5. How We Store and Protect Your Data

Your data is stored securely on encrypted servers or trusted cloud platforms.
Access is limited to authorized members of the ISOT team only.
We use SSL (Secure Socket Layer) encryption for all form submissions.
We do not retain data longer than necessary, unless legally required.

6. Sharing Your Data

We do not sell or rent your personal information.

We may share your data only with:

Trusted service providers (e.g., email marketing tools) under data protection agreements.
Event partners or institutions (e.g., universities) if necessary for your participation, and only with consent.
Legal authorities if required by law.

7. Your Data Protection Rights

Under GDPR, you have the following rights:

Right to access your personal data.
Right to correct inaccurate or incomplete data.
Right to request deletion of your data (“right to be forgotten”).
Right to restrict or object to processing.
Right to data portability.
Right to withdraw consent at any time (for marketing, etc.).

To exercise any of these rights, please contact us at privacy@isotcommunity.com.

8. Cookies and Analytics

We use cookies to improve your experience on our site. These may include:

Functional cookies (e.g., language preferences)
Performance cookies (e.g., Google Analytics)
Third-party cookies (e.g., embedded content or social media buttons)

You can manage or disable cookies in your browser settings.

9. Third-Party Links

Our website may contain links to third-party websites (e.g., universities, partners). We are not responsible for the content or privacy practices of these external sites.

10. Children’s Data

Our services are not intended for children under the age of 13. We do not knowingly collect data from minors. If we discover we’ve collected such data without consent, we will delete it immediately.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Effective Date.”

12. Contact Us

If you have any questions about this Privacy Policy or how we use your data, please contact us at:

Email: privacy@isotcommunity.com
Organization: ISOT – International Student Organization in Turin
Location: Turin, Italy

Thank you for trusting us with your information. We are committed to protecting your privacy and using your data responsibly.